Terms and Conditions – Selwyn Combat Sports Centre
Effective Date: 19 May 2026
These Terms and Conditions apply to all members, participants, visitors, and guardians of members attending Selwyn Combat Sports Centre, including all martial arts, combat sports, strength and conditioning, recovery, and wellness services operated under Selwyn Combat Sports Centre.
By signing up for membership, attending classes, or using our facilities, you agree to the following Terms and Conditions.
1. Membership Agreement
Memberships are personal and non-transferable.
Selwyn Combat Sports Centre reserves the right to refuse, suspend, or terminate any membership at its discretion where a member:
- breaches club rules or policies;
- behaves in a disrespectful, intimidating, unsafe, abusive, or disruptive manner;
- places the health, safety, or wellbeing of staff or members at risk;
- repeatedly fails to make payments on time.
Termination may take effect immediately upon written notice. Any outstanding fees up to the termination date remain payable.
2. Membership Payments
Membership fees are collected via direct debit using third-party payment providers including GoCardless and GymDesk.
By joining, members authorise Selwyn Combat Sports Centre to process recurring payments in accordance with their selected membership plan.
Failed Payments
- Members must ensure sufficient funds are available for scheduled payments.
- Failed payments may incur a $10 administration fee.
- Failed payments may be retried automatically.
- Members with overdue accounts may be unable to participate in classes until payments are brought up to date.
Selwyn Combat Sports Centre reserves the right to suspend or cancel memberships due to continued non-payment.
3. Cancellation Policy
All membership cancellations require a minimum of 4 weeks’ written notice.
Notice must be submitted via email or in writing. Membership payments will continue during the notice period.
No refunds are provided for unused memberships, missed classes, change of mind, or partial attendance.
4. Membership Holds and Suspensions
Memberships may be placed on hold only for the following reasons:
- Injury or medical condition (medical certificate may be required);
- Travel commitments (proof of travel may be required);
- Exceptional circumstances at management discretion.
Conditions of suspension:
- Minimum freeze period: 3 weeks;
- Maximum freeze period: 8 weeks at a time;
- Additional time may be approved at management discretion;
- A suspension administration fee of up to $50 may apply.
Memberships cannot be backdated into suspension periods.
5. Kids Memberships
Pre-school memberships are based on New Zealand school terms.
Kids memberships will generally continue year-round apart form the two week period of Christmas and New Year, where they will be automatically frozen. Any other scheduled freezes will be communicated as needed.
Juvenile and adult memberships generally continue year-round unless otherwise specified.
6. Health, Safety and Conduct
All members must train safely and responsibly.
Members agree to:
- follow all instructions given by coaches and staff;
- maintain good hygiene standards;
- wear appropriate training attire and safety equipment;
- disclose relevant injuries or medical conditions where appropriate;
- treat coaches, staff, members, and visitors with respect.
Selwyn Combat Sports Centre maintains a zero-tolerance approach to bullying, harassment, threatening behaviour, discrimination, or unsafe conduct.
Members who fail to comply may be removed from classes or have memberships terminated.
7. Training Equipment and Uniforms
Members are responsible for supplying their own training equipment and attire where required, including but not limited to:
- Gis;
- rash guards;
- gloves;
- shin guards;
- wraps;
- mouthguards;
- protective equipment.
Loan gear may be available temporarily; however, members are expected to obtain their own equipment as ongoing participants.
Selwyn Combat Sports Centre may provide belts and grading recognition at its discretion. Unless otherwise specified, no additional grading fees apply.
8. Coaching and Class Changes
Selwyn Combat Sports Centre aims to maintain consistent, high-quality coaching across all programmes.
Class schedules, instructors, opening hours, and services may change from time to time without notice.
The Centre reserves the right to substitute instructors, combine classes, cancel sessions, or amend timetables where necessary.
9. Physical Activity Risk Acknowledgement
Combat sports, martial arts, strength training, recovery services, and physical exercise carry inherent risks of injury.
By participating, members acknowledge and accept these risks, including but not limited to:
- cuts and bruises;
- sprains and strains;
- fractures;
- concussion;
- serious injury;
- physical contact-related injuries.
Members participate voluntarily and accept personal responsibility for their health and physical condition.
To the maximum extent permitted by New Zealand law, Selwyn Combat Sports Centre, its owners, coaches, contractors, and staff are not liable for injuries, loss, damage, or theft occurring during participation or while on the premises.
10. Medical and Emergency Consent
Members consent to receiving first aid assistance where required.
Parents and guardians authorise staff and coaches to seek emergency medical assistance for child members if reasonably necessary.
Any associated medical costs remain the responsibility of the member or guardian.
11. Recovery Services
Any recovery services offered, including sauna, ice baths, massage, physiotherapy, or recovery equipment, are used at the member’s own risk.
Members should consult a medical professional before using recovery facilities if they have any relevant health concerns or medical conditions.
12. Photography and Media Consent
Members consent to photographs and videos being taken during classes, events, seminars, competitions, or activities at Selwyn Combat Sports Centre.
These images and videos may be used for:
- marketing;
- advertising;
- social media;
- promotional material;
- website content.
Parents or guardians of child members also provide consent for media involving their child.
Where practical, the Centre will attempt to seek additional consent before prominently featuring children in promotional content.
If a member or parent wishes to opt out of media usage, written notice must be provided.
13. Communications
Members may receive communications relating to:
- membership administration;
- timetable updates;
- club announcements;
- events;
- promotions and offers.
Members may opt out of marketing communications where applicable.
14. Privacy
Selwyn Combat Sports Centre collects and stores personal information necessary for membership administration, payments, communication, and operational purposes.
Information is handled in accordance with New Zealand privacy laws and the Centre’s Privacy Policy.
15. Changes to Terms and Conditions
Selwyn Combat Sports Centre reserves the right to amend these Terms and Conditions at any time.
Updated versions may be published on the website or provided electronically. Continued participation or membership following updates constitutes acceptance of the revised Terms and Conditions.
16. Contact Information
www.selwyncombatsportscentre.com
For membership enquiries, cancellations, or support, please contact the Centre directly through the website or official club communication channels.
